Characteristics of Effective Software Requirements and Software Requirements Specifications (SRS)
The Essential Guide to Requirements Management and Traceability
The Characteristics of Excellent Requirements
How can you distinguish excellent software requirements and software requirements specifications (SRS) from those that could cause problems? In this post, we’ll start by discussing several different characteristics that individual requirements should exhibit. Then, we’ll then look at the desirable traits a successful SRS should have as a whole.
Characteristics of Effective Requirements
In an ideal world, every individual user requirement, business requirement, and functional requirement would exhibit the qualities described in the following sections.
Complete
Each requirement must fully describe the functionality to be delivered. It must contain all the information necessary for the developer to design and implement that bit of functionality. If you know you’re lacking certain information, use TBD (to be determined) as a standard flag to highlight these gaps. Resolve all TBDs in each portion of the requirements before you proceed with construction of that portion.
Nothing says you need to make the entire requirements set complete before construction begins. In most cases, you’ll never achieve that goal. However, projects using iterative or incremental development life cycles should have a complete set of requirements for each iteration.
Using minimal requirements specifications runs the risk of having different people fill in the blanks in different ways, based on different assumptions and decisions. Keep requirements details verbal instead of written also makes it hard for business analysts, developers, and testers to share a common understanding of the requirements set.
Correct
Each requirement must accurately describe the functionality to be built.
The reference for correctness is the source of the requirement, such as an actual user or a high-level system requirement. A software requirement that conflicts with its parent system requirement is not correct.
Only user representatives can determine the correctness of user requirements (such as use cases), which is why users or their close surrogates must review the requirements.
Feasible
It must be possible to implement each requirement within the known capabilities and limitations of the system and its operating environment. To avoid specifying unattainable requirements, have a developer work with marketing or the BA throughout the elicitation process.
The developer can provide a reality check on what can and cannot be done technically and what can be done only at excessive cost. Incremental development approaches and proof-of-concept prototypes are ways to evaluate requirement feasibility.
Necessary
Each requirement should document a capability that the stakeholders really need or one that’s required for conformance to an external system requirement or a standard.
Every requirement should originate from a source that has the authority to specify requirements. Trace each requirement back to specific voice-of-the-customer input, such as a use case, a business rule, or some other origin of value.
Prioritized
Assign an implementation priority to each functional requirement, feature, use case, or user story to indicate how essential it is to a particular product release.
If all the requirements are considered equally important, it’s hard for the project manager to respond to budget cuts, schedule overruns, personnel losses, or new requirements added during development. Prioritization is an essential key to successful iterative development.
Unambiguous
All readers of a requirement statement should arrive at a single, consistent interpretation of it, but natural language is highly prone to ambiguity. Write requirements in simple, concise, straightforward language appropriate to the user domain. “Comprehensible” is a requirement quality goal related to “unambiguous”: readers must be able to understand what each requirement is saying. Define all specialized terms and those that might confuse readers in a glossary.
A good way to help ensure requirements are written in concise, unambiguous language is to use requirements templates like the EARS models.
Verifiable
See whether you can devise a few tests or use other verification approaches, such as inspection or demonstration, to determine whether the product properly implements each requirement.
If a requirement isn’t verifiable, determining whether it was correctly implemented becomes a matter of opinion, not objective analysis. Requirements that are incomplete, inconsistent, infeasible, or ambiguous are also unverifiable.
Characteristics of Effective Software Requirements Specifications (SRS)
It’s not enough to have excellent individual requirement statements. Sets of requirements that are collected into a software requirements specification (SRS) ought to exhibit the characteristics described in the following sections.
Complete
No requirements or necessary information should be absent. Missing requirements are hard to spot because they aren’t there! Focusing on user tasks, rather than on system functions, can help you to prevent incompleteness. “I don’t know of any way to be absolutely certain that you haven’t missed a requirement,” says Karl Weigers, author of Software Requirements, Third Edition. “There’s a chapter of my book that offers some suggestions about how to see if you’ve overlooked something important.”
Consistent
Consistent software requirements don’t conflict with other requirements of the same type or with higher-level business, system, or user requirements. Disagreements between requirements must be resolved before development can proceed. If you spot a pair of conflicting requirements, you might not know which one (if either) is correct until you do some research. Recording the originator of each requirement lets you know who to talk to if you discover conflicts in your software requirements specification.
Modifiable
You must be able to revise the SRS when necessary and maintain a history of changes made to each requirement. This dictates that each requirement be uniquely labeled and expressed separately from other requirements so that you can refer to it unambiguously.
Each requirement should appear only once in the SRS. It’s easy to generate inconsistencies by changing only one instance of a duplicated requirement. Consider cross-referencing subsequent instances back to the original statement instead of duplicating the requirement. A table of contents and an index will make the SRS easier to modify. Storing requirements in a database or a commercial requirements management solution makes them into reusable objects.
Traceable
A traceable requirement can be linked backwards to its origin and forward to the design elements and source code that implement it and to the test cases that verify the implementation as correct. Traceable requirements are uniquely labeled with persistent unique identifiers. They are written in a structured, fine-grained way as opposed to crafting long narrative paragraphs. Avoid lumping multiple requirements together into a single statement; the individual requirements might trace to different design and code elements.
Best Practices for Writing Exceptional Requirements
1. Engage Stakeholders Early and Often
Engaging stakeholders early in the requirements gathering process ensures that their expectations are not just met but anticipated. Conduct interviews, workshops, and surveys to collect comprehensive feedback. Continuous involvement leads to more accurate, complete, and reliable requirements while helping to avoid costly revisions downstream.
2. Implement Standardized Language
Ambiguity in language can lead to misinterpretations. To minimize confusion, use standardized, domain-specific terminology when crafting requirements. Maintain a glossary of key terms so all team members, from developers to external stakeholders, are aligned in their understanding.
3. Adopt Visual Aids for Complex Requirements
When requirements become intricate, visual representations like workflows, wireframes, or block diagrams can provide clarity. Tools such as Unified Modeling Language (UML) or simple process maps are especially effective in visualizing software behavior and interactions, making requirements easier to understand and implement.
4. Leverage Collaborative Tools
Modern requirements management solutions offer collaborative features to streamline communication and traceability. Tools like Jama Connect, Jira, or IBM DOORS make it easier to track changes, document approvals, and ensure all stakeholders are aware of updates in real time.
5. Validate Requirements Iteratively
Rather than waiting until a requirements document is complete, validate individual requirements iteratively. Bring in diverse stakeholders to catch inconsistencies, infeasibilities, or redundant requirements early in the process. A quick feedback loop ensures that you’re always producing actionable and relevant specifications.
6. Prioritize User Experience
Requirements should reflect the end-user’s experience and needs. Use prototypes or mock-ups to contextualize requirements. User-focused design principles ensure that the functional requirements align with the user’s expectations and goals.
The Role of Continuous Improvement in Requirements Engineering
Creating excellent requirements and SRS is rarely a one-time effort. Continuous improvement through post-project evaluations, lessons learned, and incorporating the latest methodologies strengthens the quality of future requirements. Actively monitoring industry-wide advancements or frameworks, such as adopting EARS notation for simplified requirements writing, keeps teams at the forefront of requirements best practices.
Updating your processes and tools regularly not only keeps your requirements high-quality but also helps adapt to changing industry standards, market expectations, and technological advancements.
How Do You Know If Your Requirements and SRS Exhibit These Attributes?
The best way to tell whether your requirements have these desired attributes is to have several project stakeholders carefully review the SRS. Different stakeholders will spot different kinds of problems. For example, analysts and developers can’t accurately judge completeness or correctness, whereas users can’t assess technical feasibility.
You’ll never create an SRS in which all requirements demonstrate all these ideal attributes. However, if you keep these characteristics in mind while you write and review the requirements, you will produce better requirements documents and you will build better products.
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