Try Contour, Collaborative Requirements Management Software : Jama Software

Avoid the top five frustrations.
As a project manager, you likely spend hours circulating, editing and tracking changes to requirements documents with the hope that your team is actually engaged. Wishful thinking, right? Try the new way >

1. The 11th hour swoop-in. An executive comes to you last minute with the feedback you needed 3 weeks ago.				1. Be open. Give management real-time visibility and a continuous feedback loop to address issues before it's too late. To prevent the 11th hour swoop-in, be transparent and open for feedback at all phases of the project, and have frequent check-ins to get reactions early. If you're a distributed team in multiple locations, then a tool that provides everyone a central hub for the project's requirements, related designs and real-time feedback will help.

2. Decision rehashing. Hosting meetings where half the time is wasted revisiting decisions or bringing others up to speed. We'll admit this one drives us crazy. We dislike meetings. But, we especially dislike meetings that are monopolized by rehashing decisions already made. "Why did we decide to change that feature?" "When did we approve that?" "Bill was out last week, can we bring him up to speed?" Painful, inefficient, frustrating.				2. Be clear. Provide context with decisions, so everyone understands what you're building and why. People need clarity to execute at their best.

3. Change tax. Manually sending updates to everyone when something changes kills a third of your day.				3. Be agile. Embrace change intelligently by connecting the dots, assessing the impact and automatically communicating changes to the people involved. The #1 reason to adopt agile within your organization is to create a culture that is nimble so your team can respond quickly and effectively to changing requirements. Thus, iterating as you go. Don't get hung up on the labels or buzzwords. There is no definitive, one-size-fits-all process. Agile first and foremost is a cultural mindset, not a prescriptive development process.

4. Attention deficit. Creating a 200-page plan that no one has time to read once, let alone every time a change occurs. As project complexity increases, how do you articulate what the plan is without creating a monster of a document? It's tough. The issue might not be the length of the specification document, but that you're trying to communicate the entire plan to everyone using the document. In reality, most people only work on and care about specific parts of the plan at any given time.				4. Be relevant. Everyone is simply too busy to absorb it all. Break projects into smaller manageable parts, and let people filter in on what's most relevant to them. Summarize via reports or specification document when needed for a holistic view.

5. Mismatched expectations. A stakeholder thinks he's getting X, Y and Z and is actually getting X, A and B.				5. Be proactive. Get buy-in on priorities and capture the justification of what's in and out of a project to ensure everyone has the same expectations. That way the team can feel good about delivering what's promised. You deserve to have the launch event be a celebration not an interrogation of what went wrong. Without adding a lot of unnecessary overhead, new tools offer the capability to capture the reviews, approvals and electronic signatures for scope changes as part of the natural workflow.

Try the new way with Jama Contour.

The old way is frustrating and inefficient. Your time is more valuable than that. Contour provides an easy solution to collaborate with your team and keep track of your requirements, test cases, releases and decisions, no matter how often they change.

Take action: Sign up below for your free hosted trial & whitepaper.

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Try the new way with Jama Contour.

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Try the new way with Jama Contour.

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Full Top 5 Frustrations Whitepaper

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We hate spam too.